Executive Assistant

How they work

• EXTERNAL JOB VACANCY EXECUTIVE ASSISTANT Office of the Executive Director New York Office Application Deadline: September 7, 2026 The Executive Assistant provides operational, project, and administrative support to the Executive Director (ED) and the Special Advisor, Internal Communications.
• This position reports to the Special Advisor, Internal Communications, in the Office of the Executive Director.
• The position will be based in HRW’s New York City office and requires significant in-person presence, including working in the office daily when the Executive Director is in New York.
• Liaise with internal and external stakeholders to the Executive Director’s Office, including Board members, donors, media, and government officials, coordinating requests across multiple time zones, and, where necessary, with discretion and strict confidentiality; 5.
• Develop systems to streamline communications and support timely correspondence by the Executive Director and other members of the ED Office.
• Executive Office Operations Management 1.
• Manage budget and financial operations for the Executive Office; 2.
• Advise on and implement Operations policies across the Executive Office (e.g., physical and digital security, GC trainings and reporting); and 3.
• Schedule and participate in regular staff meetings in the ED’s Office; 2.
• Implement and manage office systems including digital filing systems, as well as document and content management systems; 4.
• Prior Executive-level office/administration experience and exceptional organizational skills with meticulous attention to detail is required.
• Proficiency in Microsoft Office Suite is required.

Eligibility

Manage travel and scheduling arrangements for the Executive Director, and where necessary for the Special Advisor, Internal Communications, which includes arranging transportation and hotel bookings, ensuring that calendars are kept up to date with relevant briefings and logistical arrangements, and assisting in securing visas as needed; 4. Other: HRW is unable to provide work visa sponsorship for this role, candidates must possess valid US work authorization.

How to apply

• The Executive Assistant provides operational, project, and administrative support to the Executive Director (ED) and the Special Advisor, Internal Communications. The Executive Director is responsible for the strategic direction of the organization and ensures that HRW continues to build our organization for maximum impact in the world today.
• This position reports to the Special Advisor, Internal Communications, in the Office of the Executive Director. The position will be based in HRW’s New York City office and requires significant in-person presence, including working in the office daily when the Executive Director is in New York.
• : Please apply by September 7, 2026 by visiting our online job portal at careers.hrw.org and attaching a cover letter and resume, preferably in PDF format. No calls or email inquiries, please. Only complete applications will be reviewed, and only shortlisted candidates will be contacted.
• If you are experiencing technical difficulties with your application submission or require a disability related accommodation, please email recruitment@hrw.org. Application submissions via email will not be accepted and inquiries regarding the status of applications will go unanswered.
• Support the Special Advisor, Internal Communications, in coordinating cross-organizational projects, tracking deliverables, and monitoring deadlines; and, 9.
• Experience: A minimum of five years of working experience is required, including experience supporting Executive-level positions, ideally in international contexts, and demonstrated experience managing projects, coordinating multiple stakeholders, tracking competing priorities and ensuring follow-through on deadlines and commitments is highly desirable.
• How to Apply: Please apply by September 7, 2026 by visiting our online job portal at careers.hrw.org and attaching a cover letter and resume, preferably in PDF format.
• We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply.